General Data Protection Regulation (GDPR) Policy
Offord & Buckden Angling Society (OBAS) take your privacy very seriously.
This Privacy Notice sets out how we use and look after the personal information we collect from you. We are the data controller, responsible for the processing of any personal data you give us. We take reasonable care to keep your information secure and to prevent any unauthorised access to or use of it.
What personal data we hold on you?
Personal data means any information about an individual from which that individual can be identified. We collect, use, store and may be required for legal purposes transfer some personal data of our participants [and their parents or guardians], and other Club members.
You provide information about yourself when you register with the Society, and by filling in forms at an event or online, or by corresponding with us by phone, e-mail or otherwise.
The information you give us may include your name, membership category, postal address, e-mail address, phone number, gender, and your current car registration. We may also ask for relevant health information, which is classed as special category personal data, for the purposes of your health, wellbeing, welfare and safeguarding. Where we hold this data it will be with the explicit consent of the participant or, if applicable, the participant’s parent or guardian.
Where we need to collect personal data to fulfil Club responsibilities and you do not provide that data, we may not be able honour or administer your membership.
Why we need your personal data
We will only use personal data for any purpose for which it has been specifically provided.
The reason we need participants’ and members’ personal data is to be able to run the Angling Society, to administer memberships, and provide the membership services you are signing up to when you register with the club. Our lawful basis for processing your personal data is that we have a contractual obligation to you as a participant or member to provide the services you are registering for.
We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
| Purpose/Processing Activity | Lawful basis for processing under Article 6 of the GDPR |
| processing membership forms and payments/ subs | Performance of a contract |
| sending out Society information and updates | Performance of a contract |
| sharing data with Bailiffs to run work party events | Performance of a contract |
| sharing data with the Environment Agency and or Police should we be legally obliged to do so. | Performance of a contract |
| sharing data with committee members to provide information about Society activities, membership renewals or invitation to social events | The Society has a legitimate interest to maintain member and participant correspondence for society community purposes. |
| sharing data with third party service or facility providers i.e. Angling Trust (Insurance) | The Society has a legitimate interest to run the organisation efficiently and as it sees fit. Provision of some third party services is for the benefit of the Society, participants and its members. |
| sharing anonymised data with a funding partner as condition of grant funding e.g. Local Authority | The Society has a legitimate interest to run the organisation efficiently and as it sees fit. Application for funding is a purpose that benefits the Society, participants and its members |
| publishing match and specimen fish catches | Consent. We will only publish your personal data in a public domain, including images and names, if you have given your consent for us to do so. In the case of children under the age of 13 then only with written consent of parent/guardian |
| sending out marketing information such as newsletters and information about promotions and offers from sponsors | Consent. We will only send you direct marketing if you are an existing member, participant or other associated individual and you have not previously objected to this marketing, or, you have actively provided your consent. |
| To ensure we understand possible health risks | Consent. We will only process details on your medical history with your consent. |
Who we share your personal data with
When you become a member of the Society, your information will be recorded in the Society’s Data Base which is administered by OBAS officials.
We may disclose your personal information to third parties to comply with a legal obligation; or to protect the rights, property, or safety of our participants, members or affiliates, or others.
The society’s data processing may require your personal data to be transferred outside of the UK. Where the Club does transfer your personal data overseas it is with the sufficient appropriate safeguards in place to ensure the security of that personal data.
Protection of your personal data
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.
How long we hold your personal data
We keep personal data on our participants and members while they continue to be a participant or member or are otherwise actively involved with the Society. We will delete this data 2 years after a participant or member has left or otherwise ended their membership or affiliation, or sooner if specifically requested and we are able to do so. We may need to retain some personal data for longer for legal or regulatory purposes.
Your rights regarding your personal data
As a data subject you may have the right at any time to request access to, rectification or erasure of your personal data; to restrict or object to certain kinds of processing of your personal data, including direct marketing; to the portability of your personal data and to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office about the processing of your personal data.
As a data subject you are not obliged to share your personal data with the Society. If you choose not to share your personal data with us we may not be able to register or administer your membership.
We may update this Privacy Notice from time to time, and will inform you to any changes in how we handle your personal data.
If you have any questions about this Privacy Notice then please contact Val Jolly Society Secretary. See the Contact Us page for details.
